Satisfactory Academic Progress Policy

*Provided to prospective students prior to enrollment

In order to be making satisfactory progress towards a certificate, a Cosmetology, Manicuring, Barbering or Instructor student must maintain specific grade averages in both theory work, practical and laboratory work and proceed through the course at a specific minimum pace. For determining satisfactory progress, each program is broken down into evaluations. Students meeting minimum requirements for academics and attendance at evaluation are considered to be making satisfactory progress until the next scheduled evaluation.

Grade Requirements—Qualitative

Required Minimum Cumulative Grade Average

Students must maintain a cumulative 85% grade average in theory work and a cumulative 85% grade average in practical/ clinic work in order to be considered making satisfactory progress.

When a student does not achieve an 85% level in theory and/or practical examination, he/she will have the opportunity to review the work and re-take the examination. All students will be given the opportunity to make-up or re-take any work the student has missed during absences, at times appointed by the instructor.

Grading Policy

Theory Work Grading Scale

100-95…………..Excellent

94-85.…………….Good

84-75…………..…Unsatisfactory

Below 75………..Failing

Practical and Laboratory Work Grading Scale

100-95…………..Excellent

94-85.…………….Good

84-75…………..…Unsatisfactory

Below 75………..Failing

Required Attendance Rate—Quantitative

In addition to maintain the grades specified above, students must be progressing toward completion of the program within a maximum time frame of 150% of the published program length. In order to meet these minimums, a student must be successfully completing, with a grade point average of 85% or above, at least sixty-seven (67%) of the scheduled clock hours for the specified period. This means that in order to receive financial aid funds, you must also be attending classes regularly. Before making your next disbursement, your attendance for the previous period with be reviewed. If you have not attended for the number of hours originally agreed upon in your enrollment contract, your award will be delayed until 100% of the hours for which you have been paid have been completed.

Course Repetitions, Incompletes, & Withdrawals and Transfer Hours

Course incompletes, repetitions, and non-credit remedial courses have no effect upon the institution’s satisfactory academic progress standards as the institution has no such items or policies.  Credits accepted into the program as transfer hours will be counted as both attempted and completed hours.

Re-takes and Make-up Work

When a student does not achieve an 85% level in theory and/or practical examination, he/she will have the opportunity to review the work and re-take the examination. All students will be given the opportunity to make-up or re-take any work the student missed during absences. Such make-up time will be scheduled by the instructors and will be posted on assigned bulletin boards.

Re-Enrollment

A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the College and will be considered to be making satisfactory progress at the point of re-entry.  Students who withdrew from the school in unsatisfactory progress will return and be considered in unsatisfactory progress.

Financial Aid Warning and Appeal Procedures for Probation -- A student who is not maintaining satisfactory progress in academics and/or attendance will be put on a Financial Aid Warning and will qualify for federal financial aid until the next evaluation.  At the end of the Financial Aid Warning if a student is meeting satisfactory progress the student will be removed from Financial Aid Warning.

A student who does not meet SAP at the end of the Financial Aid Warning may appeal to the Director within 7 days.  In the appeal, the student must explain why he/she failed to make SAP and what has changed in his/her situation that will allow him/her to make SAP at the next evaluation. Students appeals may include reasons such as: injury or illness; death of a relative or other special circumstances beyond the control of the student. The Director will notify the student within 5 days if the appeal has been approved.  If the appeal is approved, the student will be placed on probation for one payment period only.  During the Financial Aid Probation the student may qualify for federal financial aid.  At the end of the probationary period, if the student still has not met SAP, the student will be terminated from the program.

Evaluation Periods for Satisfactory Academic Progress

Evaluation periods for Cosmetology students (1500 hours and 40 weeks) are measured in actual hours and are as follows:

1 – 487.50 hours and 13 weeks    488.50 – 975 hours and 13 weeks

976 – 1237.50 hours and 7 weeks 1238.50 – 1500 hours and 7 weeks

At the required minimum 67% attendance rate, the maximum time frame for completion is 150% which is 2250 hours and 60 weeks.

Evaluation periods for Barbering (1500 hours and 40 weeks) students are measured in actual hours and are as follows:

1 – 450 hours and 13 weeks        451-900 hours and 13 weeks

901-1200 hours and 7 weeks       1201-1500 hours and 7 weeks

At the required minimum 67% attendance rate, the maximum time frame for completion is 150% which is 2250 hours and 60 weeks.

Evaluation periods for Barbering (1500 hours and 63 weeks) students are measured in actual hours and are as follows:

1 – 450 hours and 13 weeks        451-900 hours and 13 weeks

901-1200 hours and 18.5 weeks       1201-1500 hours and 18.5 weeks

At the required 67% minimum attendance rate, the maximum time frame for completion is 150% which is 2250 hours and 94 weeks.

Evaluation periods for Instructor (1000 hours and 42 weeks) students are measured in actual hours and are as follows:

1 – 450 hours and 13 weeks        451-900 hours and 13 weeks

901-1000 hours and 16 weeks

At the required minimum 67% attendance rate the maximum time frame for completion is 150% which is 1500 hours and 63 weeks.

Evaluation periods for Manicuring (350 hours and 10 weeks) students are measured in actual hours and are as follows:

1 – 175 hours and 5 weeks          176-350 hours and 5 weeks

At the required minimum 67% attendance rate, the maximum time frame for completion is 150% which is 525 hours and 15 weeks.

Please note:  The Manicuring program does not qualify for Title IV aid. 

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